Artificial intelligence

How to organize time complete guide


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Do you find it difficult to finish things on time? Want to organize your time better? Are you facing difficulty in writing work reports on time? Are you able to achieve what you want to do before deadlines? Are you able to manage your time appropriately? All of these things must be on your mind in order to know if you have the capabilities to organize time effectively to increase work productivity and achieve balance in your life.

If you have a “no” answer to any of the following questions mentioned above, this means that you cannot manage your time the way you want to. Time is like money, you must control the time and how to create a productive and profitable work environment. And if you don’t, you can spend your working life running around busy doing a certain task. Here are some tips to help you manage time and help you increase your productivity and achieve balance in work and public life. Follow these tips to enhance your time management skill.

Because learning the skill of time management, frees you from the pressures of work schedules and stress you are exposed to. You have to be more productive and reduce procrastination to get more time to rest and reduce stress and tension.

Organizing time correctly? 

1. Make a daily plan: You can write a daily plan for what you will do in the morning to divide and organize the time throughout the day. This plan helps you to put a glimpse and visualize how your day will be, what are the tasks required of you, and determine the time for sleep and rest? If you want to achieve a time balance, you can stick to this plan and do it in the best way possible. Steps to create a plan:

  • Determine the tasks that help you achieve your goals and allocate time to implement them.
  • Get rid of unimportant small tasks.
  • Know well what you need to do every day.
  • Divide the tasks so that they are completed on the specified day.

2. Setting a time limit for each task:   You must be very clear when planning your day by setting a time limit for each task, for example, task A from 10 – 3 because this allows you not to spend one task on the other, eat food on time and also do other activities.

3. Reward yourself for any achievement: If you do anything, try to celebrate it. How you reward yourself is up to you to motivate yourself to stick to the next day’s plan. Helps you increase your time management skills along with the ease of carrying out other tasks.

4. Using a calendar: Having a calendar helps you manage your daily activities. 

An example of that :You can use the mail, notes, notebook or mobile phone, they all have a great role for you in organizing the time.

 5. Make a long list of goals: The long-term goals list works in organizing your daily projects and plans and how to divide your time.

 6. Set deadlines: The most important thing for organizing your time is to know when you need to finish your task. And write deadlines clearly on your calendar in an organized way so you know when you need to finish them?

7. Learn to say “no”: Avoid deviating from the daily plan that you set in the morning because you may face temptations to do other activities to prevent multitasking and the need to do important activities first so as not to postpone any of the tasks at a later period.

8. Finish your goal early: When you aim to finish the task or goal at a specific time. Some may be late to finish the task, but when you set an early time to finish the task, you can complete it on time.

9. Allocate time for activities: You can set a time for different activities, such as half an hour for reading or doing a favorite exercise for you, carrying out your own hobby.

10. Make sure you have a watch next to you at all times:   Before you start carrying out any task, have a watch next to you. Because you may be too tired at work and lose track of your time. In the event that there is a huge watch in front of you to show you the exact time.

11. Make a reminder on the mobile phone 15 minutes before the end of the task:   One of the most important functions of the calendar is the reminder. If you have an important meeting to attend, you can set this reminder 15 minutes in advance.

12. Focus: We mean not to multitask and focus on performing one task at a specific time, then move on to another task, and the most important thing is to focus on one main task. It is preferable to close all the applications that you do not use, browsers and various social networking sites such as Facebook to focus attention on what you do only and implement it efficiently.

13. Avoid Distractions: What distracts you from work? Is instant messaging? Phone calls? All of these things are deviations from your main goal to avoid using chat and do not log in to any chatting site when you start any work or else it will distract you. Because when doing any important work, you should turn off your phone because it helps you focus better.

14. Do not pay attention to unimportant details: do not pay attention to unimportant details in the event that the task is not done the way you want it. So as not to weaken your enthusiasm to do the next task.

15. Prioritizing: You can’t do everything at once. Learn how to prioritize and which one is most important to do first and leave the rest for later. You can apply the 80/20 principle, which is a key principle in setting priorities to increase your productivity.

16. Time analysis:   Observing the time well is one of the most important things that help you in improving the effectiveness of your time management, by recording the activities you want to do in detail during a certain period, for example, a week. To know how you spend your time, analyze your activities by writing the activities that achieve your goals well and can be categorized in the following way:

  • Urgent and important matters.
  • Urgent matters, not important.
  • Important .
  •  Things are not urgent and not important.

In this way, you may find that you spend more than 30% of your time on unnecessary activities. This analysis helps you decide

17. Delegate: If there are things that someone can do better than others or those things are not so important, you can consider delegating someone else to do them so that you can focus on the important tasks.

18. Doing similar tasks together: You can classify similar and related tasks together. For example, do basic groups A (writing articles, books), B (training) and C (workshop development) so that you can make time to make phone calls.

19. Eliminate time wasting elements:   Do you take a long time away from your work browsing Facebook or Twitter or checking e-mail? You can allocate a specific time after completing the daily tasks to follow up on all these things and work to close them while doing the specified work.

20. Leave free time between each task and the other: Do not try to do all tasks continuously, and leave an interval of about 5-10 minutes between each task and the other because this helps you to finish the previous task and start the next stage in a good way.

Do you have any other tips on how to organize the time? You can leave it in a comment.

21. Keep working with you: If you have extra time on a plane or train or are waiting for something, you can keep working with you to do something during this time.

22. Determine the most productive time for you: Each of us has a specific time when he can get most tasks done well. Some prefer the morning, or the evening? You have to determine the time that is productive for you in order to work better.

23. Determine a time for study: When making the schedule for tasks, and if you are a student, you must specify a time allocated for study or homework, and turn off the phone until the work is completed. Do not forget not to check e-mail or surf the Internet.

24. Get a good night’s sleep:   The mind needs to take a sufficient amount of rest, so you must specify about 6-8 hours a day to sleep, even if you have not finished all your tasks, you can postpone them to the next day in order to do these tasks well.


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